Privacy Policy

Hackbridge & Beddington Corner
Neighbourhood Development Group

The Hackbridge & Beddington Corner Neighbourhood Development Group (NDG) is committed to protecting and respecting your privacy in line with the EU GDPR and the UK DPA until 31 December 2020 and thereafter the UK GDPR.

This Policy explains when, why and how we collect personal information about people who visit our website as well as how we use it, the conditions under which this information may be disclosed to others and how we keep it secure.

This policy may be changed so please ensure to revisit this policy to ensure you agree to any changes. By using our website, you agree to bound by this policy.  The NDG will endeavour to provide any major updates or overhauls of this policy to our maintained email list.

Any questions regarding this Policy and our privacy practices should be sent by email to:

Data Collection Methods

The NDG obtains information about you when you use our website, for example when you sign up a newsletter or browse our content. We may also, from time to time, receive subscribers from third parties on pre-agreed petitions or community signups from volunteers.

Data Collection Type

The personal information we may collect includes your IP address, information regarding what pages is accessed and when. For petitions and signs up, we may gather your name, postcode, email, submitted comments and other fields as appropriate to the sign up, membership request or petition.

Data Collection Reason

We maintain this data to keep you up to date about our activities, to submit your support of petitions and to undertake activities in line with the nature of a constituted body.

Data Usage

We may use your information to improve our website based on anonymised browsing information. For petitions, this data will not be used in any other way than that which was intended. For sign ups to newsletters and membership, this will be used to carry out standard activities in line with the constitution of our body or associated matters. All newsletters will come with a direct opt out feature. All otherwise stored data is solely retained for the length of the activity required and destroyed afterwards. We review our retention periods for personal information in line with projects and website development processes to ensure that data is removed when no longer required. We will hold your personal information on our system or third-party systems for as long as is necessary for the relative activity for which permission is provided. Where any permissions are provided for data sharing with third parties via granted permissions, this data will be sent solely to the intended party and become operated by them. We will then destroy this data. We do not share or sell any data submitted. Data submitted to us does not become accessible to others. We work with any independent partners to ensure data compliance.

Data Access

We will not sell or rent your information to third parties. We will not share your information with third parties for their marketing purposes. We may pass your information to third party independent bodies where you have given permission to do so. We will only use the personal information that is necessary to deliver the service which you have consented to. Data will not be shared or disseminated without consent unless we are required to by law, for example, by a court order or for the purposes of prevention of fraud or other crime. Within the NDG, elected members and co-opted members or those in marketing and projects may have access to data to undertake activities aligned with our constitution.

Data Control

The NDG operates as its own data controllers. As such and unlike other bodies we do not share or pass your data or information without consent except to any third-party product providers we may use such as WordPress or Mail providers for undertaken body activities. By this we mean that when you sign up to a newsletter or membership, your information is not accessible to other parties unless you give consent for this. We provide clear opt ins for each body where this is appropriate. We do this to ensure transparency in petitions and projects with external parties.

Your Choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

We will not contact you for marketing purposes unless you have given your prior consent. You can change your marketing preferences at any time by following the unsubscribe instructions at the bottom of any email from us. You can rest assured that all correspondence from us will clearly state it is from us and contain an unsubscribe option. If you opt out, your data will then be removed from our systems.

Data Security

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.  We do not request or provide passwords meaning that there should be no identifying data held about you on our systems that makes us prone to cyber-attack or similar. Our website uses the HTTPS protocol meaning that any submissions are rendered consistent with typical measures.

Use of “Cookies”

Like other websites, the NDG website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual.  This helps us to improve our website and deliver a better more personalised service.

Policy Review

We keep this policy under review. This policy was last updated February 2021.